DECEMBER 10 - 12, 2021 | PHOENIX CONVENTION CENTER | Hall 4

HELLO VENDORS

We are only a few weeks away from the ‘Rugged Radios presents the 2021 International Off-Road & UTV Expo’ at the Phoenix Convention Center! With it being so close, we are going to do what we can to make the setup process as easy as possible. Below will be additional information, dates, locations, maps, FAQ, etc. to help make sure that this show goes off without a hitch.

EVENT INFORMATION

• Name: International Off-Road & UTV Expo
• Location: Phoenix Convention Center (PCC) – Hall 4 - 100 N 3rd St, Phoenix, AZ 85004
• Dates: December 10 – 12, 2021

IMPORTANT VEHICLE INFORMATION

1/4th Tank of Gas and Batteries Disconnected on All Vehicles that will be displayed at the show. This WILL be checked during setup. You are also required to place a drip pan under every vehicle for leaks.

During the inspection, Security will be placing a filled out sheet stating that you vehicle has been inspected and cleared. THIS SHEET IS TO STAY ON THE VEHICLE TILL TOLD OTHERWISE.

All Vehicles that are used in your booth for display are required to stay for the entire weekend.

EVENT SCHEDULE

Thursday (December 9th)
o RV / Semi’s / Trailer Move In: 10am – 12pm
If you have a trailer that is going into your booth and staying for the duration of the event, we do need you to come during this window to help make sure we can get you into your booth without having to maneuver through another vendor / pipe & drape.

o General Vendor Move In: 12pm – 8pm
This is the time that we will allow for general vendor move in / setup. You will be allowed to drive in to drop off items / move vehicles during this time. Be patient as we do have limited staging area at the convention center. You may be asked to wait.

Friday (December 10th)
o General Vendor Move In: 8am – 2pm
This is the time that we will allow for general vendor move in / setup. You will be allowed to drive in to drop off items / move vehicles during this time. However as we get closer to the event, you may be required to bring in your items by hand / push vehicles.

o Safety Inspection (Fire Department) – 3pm
The Fire Marshall will do their final inspection of the event. This includes making sure that the aisles are clear, gas / batteries are correct, and that there are no fire hazards in the facility. Please have your booth finished around this time.

o 2021 International Off-Road & UTV Expo Show Hours: 4pm – 8pm

Saturday (December 11th)
o Morning Vendor Access: 8am

o 2021 International Off-Road & UTV Expo Show Hours: 9am – 6pm

Sunday (December 12th)
o Morning Vendor Access: 8am

o 2021 International Off-Road & UTV Expo Show Hours: 9am – 4pm

o General Vendor Move Out: 4pm – 8pmAll Vendors must be out by 8pm. We are not allowing for people to keep items on site till Monday Morning for pick up. They must be removed from the facility.

ADDITIONAL SETUP INFORMATION

There is no Onsite Staging Area at the Phoenix Convention Center. We do have limited docks open for people to either unload or stage. IF we are full, you will be directed towards the off-site marshaling year and will be called when space opens. This yard is about a mile away from PCC (1102 E Tonto St, Phoenix, AZ 85034).

The Setup Entrance is located on the corner of 5th & Washington. See Maps Below for More Details.

You will have around 1 hour to drop off equipment / put items in the booth during setup to help keep the aisles clear. You are more than welcome to come back and finish setting up the booth but please be as quick as possible when unloading your trailer / vehicle.

IMPORTANT LOCATIONS

Phoenix Convention Center: 100 N 3rd St, Phoenix, AZ 85004
Tonto Marshalling Yard: 1102 E Tonto St, Phoenix, AZ 85034
Hyatt Regency Hotel: 122 N 2nd St, Phoenix, AZ 85004

MAPS

OVERVIEW MAP
Depending on the direction that you are coming from will determine the most direct route for setup.     
     • If you are coming from California / Vegas…
          o TAKE I-10
          o TAKE 7TH STREET EXIT (145)
          o TURN RIGHT ON 7TH STREET
          o TURN RIGHT ON WASHINGTON ST (ONE WAY)
          o TURN RIGHT ON 5TH STREET (ONE WAY)
          o TURN LEFT INTO SERVICE ENTRY – LOWER

     • If you are coming from Tempe / Gilbert / Chandler
          o TAKE I-10
          o TAKE WASHINGTON ST EXIT (148)
          o TURN LEFT ON WASHINGTON ST (ONE WAY)
          o TURN RIGHT ON 5TH ST (ONE WAY)
          o TURN LEFT INTO SERVICE ENTRY – LOWER

ZOOMED IN MAP
To help, here is a zoomed in map of the area including the two closest garages to the Event, the direct location of the service entrance, which streets are one way, the street side entrance, and the Hyatt Regency Hotel close by. Also included is a picture of what the service entrance looks like.

DIRECTIONS TO MARSHALING YARD
As the marshaling yard is off-site, here are the easy directions to help get you there in just a few moments…
     • LEAVE FROM SERVICE ENTRANCE (LOWER)
     • TURN LEFT ON 5TH ST (ONE WAY)
     • TURN RIGHT ON E VAN BUREN ST
     • TURN RIGHT ON 7TH STREET
     • TURN LEFT ON E TONTO ST
     • TURN LEFT INTO TONTO MARSHALING YARD

FREQUENTLY ASKED QUESTIONS

When will I receive my passes / badges for the event?
You will be picking up the passes / badges for the event at check in.

Where is Check In?
It is at the service entrance that you will enter on 5th Street. See ‘Zoomed in Map’ for more information.

Will there be a mask requirement?
At this time, the City of Phoenix does not require masks for the 2021 International Off-Road & UTV Expo.

Is the Phoenix Convention Center a Union Facility?
No, you will be able to bring in / setup your own booth.

I still need power / items for my booth. Who do I contact for that?
Electrical: Commonwealth Electric – Cathee Cooper - ccooper@commonwealthelectric.com
Decorator: Cre8tive Events – Shelly Crosby - shelly@cre8iveevents.com
Insurance: Rain Protection Insurance – Catherine Cammareri - catherine@rainprotection.net

Will there be security?
Yes. There will be security anytime that the doors are open for setup and the show hours. Once the day is over, we will be locking the doors and overnight security will be onsite.

What parking is available?
Downtown Phoenix has many parking garages available. The ‘Zoomed in Map’ has the two closest parking garages marked on it. If you have any questions about parking feel free to ask.

Do you have a place to store my trailer / items during the show?
Yes. The Tonto Marshaling Yard at 1102 E Tonto St, Phoenix, AZ 85034 is where you will be able to drop off / pick up your trailer. This will be available during setup and tear down however will be locked up overnight / during the show.

HAVE ANY ADDITIONAL QUESTIONS?CALL US AT 480-899-6458